Harlow Badminton Club is committed to protecting the privacy and security of your personal information.
What is the Purpose of this Policy?
This policy sets out how we collect and use your personal information, including in accordance with our responsibilities under the General Data Protection Regulation (“GDPR”), the Data Protection Act 2018 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, applicable in the UK (“Data Protection Legislation”).
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
Who are we?
Our website at www.harlowbadmintonclub.co.uk (our “Site”) is operated by Harlow Badminton Club. (“Harlow Badminton Club”, “we”, “us” or “our”).
How do we collect your personal information?
The personal information we collect about you is made up of the information you give us during your use of the Site and your other communications with us.
(i) when you fill in forms on our Site, download information, request newsletters or other services, or contact us about Harlow Badminton Club;
(ii) if you contact us or we contact you for any reason, we may keep a record of that communication; and
(iii) we collect details of your visits to our site including traffic data, location data, weblogs and other communication data, and the resources that you access.
You can access and browse the majority of our website without disclosing your personal data, with the exception of the use of electronic forms.
What we collect
The personal information we collect might include:
Personal details (such as your name, date of birth and address);
Contact details (such as email addresses; telephone numbers, home addresses)
IP addresses; and
Information regarding what pages are accessed and when.
Medical information (including allergies);
Details of emergency contact;
What we do with the information we gather
Situations in which we will use your personal information.
We may use your information for the following purposes:
Monitoring and Recording Communications
Harlow Badminton Club does not record or monitor calls.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.
If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you, or we may be prevented from complying with our legal obligations.
Our website does not enable our visitors to communicate with others or to post information to be accessed by others.
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected. When assessing what retention period is appropriate for your personal data, we take into consideration:
(a)the requirements of Harlow Badminton Club;
(b) the purposes for which we originally collected the personal data;
(c)the lawful grounds on which we based our processing;
(d)the types of personal data we have collected;
(e)the amount and categories of your personal data; and
In some circumstances (for example when we collect statistical data about users’ browsing actions and patterns) we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Why might you share my personal information with third parties?
“Third parties” includes Badminton England, badminton leagues and badminton league team captains.
Once provided, players names may be published by the badminton league for match information.
We will share your personal information with third parties where required by law, where it is necessary to administer the relationship with you, or where we have another legitimate interest in doing so.
All our third party service providers are required to take appropriate security measures to protect your personal information.
We place great importance on the security of all personally identifiable information associated with our customers. We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Data Subject Rights
Rights of access, rectification, erasure, objection and restriction.
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
Request access to your personal information. This enables you to receive details of the personal information we hold about you and to check that we are processing it lawfully.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected. It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes of which we need to be made aware.
Request erasure of your personal information, also known as the ‘right to be forgotten’. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal information to another party.
If you want to exercise any of the above rights, please email: email@example.com
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Right to withdraw consent
In the circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent to the use of your information for that purpose at any time.
You can exercise this option at any time by firstname.lastname@example.org Once we have received notice that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so.
Changes to this policy
Questions regarding this policy
If you are not satisfied with our response or believe we are not lawfully processing your data you have the right to complain to the Information Commissioner’s Office at https://ico.org.uk/concerns/